Join and Help Deliver an Exceptional Candidate Experience

Are you an experienced Interview Scheduling Specialist with expertise in US or UK recruitment? Do you enjoy coordinating with global stakeholders, managing complex interview calendars, and ensuring a seamless hiring experience?

We is looking for a highly organized and customer-focused professional to support global talent acquisition by coordinating interview schedules across multiple time zones and ensuring a smooth recruitment process from start to finish.

What You'll Do

As an Interview Scheduling Specialist, you'll be responsible for coordinating interviews efficiently while delivering an outstanding experience for candidates, recruiters, and hiring managers.

Interview Coordination

• Schedule and coordinate phone, virtual, and in-person interviews across multiple time zones.

• Manage interview calendars and ensure interviewer availability.

• Coordinate with recruiters, hiring managers, and candidates to arrange interview schedules efficiently.

• Send interview invitations, confirmations, reminders, and follow-up communications.

Stakeholder Management

• Serve as the primary point of contact for interview scheduling queries from candidates, recruiters, and hiring managers.

• Build strong working relationships with Talent Acquisition teams and business stakeholders.

• Provide timely updates on interview schedules and any changes or delays.

Scheduling & Operations

• Monitor interview pipelines to ensure timely scheduling and a positive candidate experience.

• Resolve scheduling conflicts by identifying alternative time slots and coordinating with all parties.

• Maintain accurate interview records and update scheduling systems regularly.

• Ensure compliance with internal recruitment processes and service level agreements (SLAs).

Reporting & Administration

• Generate scheduling reports and recruitment metrics using Microsoft Excel and other reporting tools.

• Maintain organized documentation related to interview activities.

• Support process improvement initiatives to enhance scheduling efficiency and recruiter productivity.

What We're Looking For

Required Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or a related discipline (preferred).

• 4–8 years of experience in Interview Scheduling or Recruitment Coordination.

• Experience supporting US Recruitment, UK Recruitment, or other international recruitment processes.

• Excellent verbal and written communication skills.

• Strong organizational skills with exceptional attention to detail.

• Ability to manage multiple interview schedules simultaneously in a fast-paced environment.

• Customer-focused with a professional and positive approach.

• Proficiency in Microsoft Office applications, including:

  • Excel

  • Outlook

  • Word

  • PowerPoint

Preferred Qualifications

• Experience using HRIS or Applicant Tracking Systems (ATS) such as:

  • Workday

  • SAP SuccessFactors

  • BambooHR

  • Other recruitment platforms

• Experience working in Shared Services or Global Business Services (GBS).

• Familiarity with interview scheduling automation tools.

• Basic understanding of US employment practices and recruitment compliance.

Key Skills

• Interview Scheduling

• Recruitment Coordination

• US Recruitment

• UK Recruitment

• Calendar Management

• Stakeholder Management

• Candidate Experience

• HR Operations

• Talent Acquisition Support

• HRIS / Applicant Tracking Systems

• Microsoft Excel

• Outlook

• Communication Skills

• Problem Solving

• Time Management

• Attention to Detail

Why Join Us?

• Competitive salary 

• Opportunity to work with global recruitment teams and international stakeholders

• Exposure to enterprise HR systems and recruitment technologies

• Collaborative and inclusive work environment

• Continuous learning and career advancement opportunities

• Be part of one of the world's leading IT and business services organizations

Ready to Shape a Great Candidate Experience?

If you have experience in Interview Scheduling, thrive in a fast-paced global recruitment environment, and enjoy working with international teams, this is your opportunity to grow your career.

Apply today and become a key part of delivering world-class recruitment operations!